Policies and Procedures

Service Area

Risk

Recommendation

Insurance

Public Liability (statutory)

Employers liability (statutory)

See schedule for further details which includes contents.  

Policy Type: AJG Community Schemes Policy Holder: Great & Little Carlton Parish Council

Insurer: Hiscox Insurance Company Limited

Local government governance

Lack of training & advice

Annual governance review in March. Continue with memberships of LALC and pay for training with an annual subscription. Clerk/RFO and individual Councillors to regularly review courses and attend when needed.

Councillors to be familiar with the Good Councillors guide available on the website

St Edith’s Churchyard & Little Carlton village green 

Loss of service of contractor.

Bring in temporary contractor to cover whilst securing 3 quotes whenever possible, depending of time of year and circumstances.

Parish assets – general 

Wear, tear and/or damage

Continue with regular maintenance.

Parish assets – trees

Spinneys and woodland

Continue to monitor heights, spread and species of trees although it should be remembered the Parish Council operates responsible voluntary stewardship of trees and woodland on common land.

Precept

Annual precept not the result of proper detailed consideration.

Illegal expenditure.

Council agenda item in November & January.

Continue to ensure that all expenditure is within legal powers. 

Accounting

Non-standard and/or non-compliant records kept.

Non-compliance with statutory deadlines for the completion/approval/submission of accounts and other financial returns.

Non-compliance with internal audit requirements

Continue to require adequate, complete and statutory financial records and accounts

Delegated Finance Committee to hand monitoring and operational matters on behalf of the Parish Council.

Continue to ensure that all accounts and returns are completed and submitted by the deadlines.

Continue with bank reconciliation to be carried out via online access and on the receipt of each statement.

Reconciliation to computer system on receipt of each statement.

Internal Auditing 

Invoices

Payment of Invoices

Payment through online banking with two out of four possible authorised signatories to complete.

Contracts

Ensure continued value for money coupled with continuity of work.

Dedicated councillor leads parish council communication with contractors supported by clerk / RFO and other councillors as required, which includes an overseeing role to ensure quality assurance. The role involves checking contractor's insurance, including copies of contractor's liability insurance documents.

Volunteers

Temporary volunteers

Ensure volunteers undertake induction and made aware of Health & Safety issues.